57+ Tools, Tips, and Examples to Make Your Writing Better

Editor’s be aware: You can’t have too many ideas and instruments to enhance and encourage your writing. That’s why we’ve up to date this text from just a few years in the past with new examples and some new instruments.

Writing isn’t a simple activity. Whether you craft phrases for B2B or B2C audiences, the challenges will be many. I’ve created a various set of ideas, instruments, and assets to help in shaping and modifying your work.

It’s not an exhaustive assortment. Some concepts could appear acquainted. Some shall be contemporary. My hope is that you just’ll stroll away with some insights or new instruments to assist tackle or reduce the content material creation challenges you face.

Ready to discover? I’ve divided this text into two sections – the primary takes a bigger view and incorporates model examples, whereas the second will get granular with writing ideas and instruments you should use at the moment.

Let’s get to it. 

Part I: 9 inspiring examples

Be clear

Basecamp, a mission administration software program firm, will get it proper from the beginning. The name to motion says all of it – it identifies ache factors and provides the repair in 5 power-packed sentences:

The Warby Parker marketing campaign, Buy a Pair, Give a Pair, drew me in with just a few phrases and numbers. Developed as a thank-you promotion for its prospects, it’s additionally going to appeal to prospects. Writing 5 million as a quantity is a strong means to appeal to the viewers and pique their curiosity.

As a craft, copywriting should carry out on many ranges to catch and maintain a reader’s curiosity. The intro to the Titanides group organized by Marcella Allison, named the 2018 Copywriter of the yr by American Writers & Artists Inc., hits on a number of ranges – exclusivity (learn extra about this later within the article), clearly defined objective, and concise name to motion.

Connect content material to objective

Velocity Partners, a content material advertising company, nails consistency by marrying its model identify with its explainer textual content in a lighthearted tone.

Long-form content material service Codeless demonstrates its experience by crafting long-form content material for its model similar to this almost-Three,000-word article, How to Build a Content Strategy Framework That Doesn’t Flop.

The About web page for Bulldog Skincare for Men blends somewhat historical past with mission and message:

Many manufacturers do a very good job of diving into matters inside the realm of their experience. Dropbox offers examples of how to use its service; it explores work-related points, together with this private account on sleep.

HANDPICKED RELATED CONTENT: How to be Purposeful With Your Purpose-Driven Content [Examples]

Be constant over the lengthy haul

If you write 1000’s of phrases in a information or e-book, you want a constant tone and well-organized content material. Search Engine Journal pulls it off masterfully with its Illustrated Guide to Link Building.

An e-book w/ 1000’s of phrases wants constant tone & organized construction. @mikeonlinecoach #writingtips Click To Tweet

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Don’t neglect your half in video

Words seem in weblog posts or descriptions of product options and advantages. But writers can also shine in video scripts together with set designers, actors, and filmmakers. Writers can take an in any other case boring subject and make it charming.

HP did properly with its brief movie The Wolf about printer safety:

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Part II: 48+ instruments, ideas, and takeaways

Win your readers over

How does your content material encourage readers or get them to care?

How does your #content material encourage readers or get them to care, asks @mikeonlinecoach. Click To Tweet

You want to communicate their language. Typically, an casual, conversational method works finest. Other strategies and caveats embody:

  • Focus on actionable content material that somebody can use of their lives or jobs instantly.
  • Write in first or second particular person.
  • Be cautious with humor, which may fall flat for the reader.
  • Rarely use profanity as a result of it will possibly distract readers who surprise why these phrases had been included.
  • Don’t be so inventive that readers wrestle to detect your fundamental level.
  • Avoid beginning sentences with obscure phrases like “this” or “that.”
  • Link to different web sites, newsletters, and blogs as a result of the hyperlinks present added worth to guests and assist set up credibility.
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Motivate guests to take the specified motion

Sometimes a easy phrase or phrase can immediate somebody to take the following step. Buffer provides an inventory of 189 changing phrases and phrases, together with these exclusivity-related phrases:

HANDPICKED RELATED CONTENT: Words That Convert: Test, Learn, Repeat

Choose compelling phrases

Jon Morrow of Smart Blogger provides an intensive assortment of phrases that may make a distinction in what you write: 595 Power Words That’ll Instantly Make You a Better Writer. Here is a pattern:

Let context dictate size

When you go in depth, you underscore your authority in an business. But snack-size content material could also be extra appropriate. How a lot you write will depend on your design and whom you’re concentrating on.

I perceive that brief items (something beneath 500 phrases) are simpler for on-line readers to eat. But for those who don’t write sufficient, you disappoint somebody by not devoting ample consideration to the subject. Longer content material can draw individuals in. But for those who present too many particulars you may overwhelm a reader.

Odds are that your company or firm could have insurance policies that management size. But there must be exceptions. Editors and writers ought to agree on whether or not the article is the precise size.

In the content material writing and enhancing course of, discard data that doesn’t fairly match, however contemplate alternatives to use some parts of the deleted textual content for future content material (with additions or modifications).

From a search engine marketing perspective, longer content material is finest. An internet site, for instance, can get by with shorter items if it turns into authoritative by means of its age, the variety of pages, inbound hyperlinks, and extra. However, prolonged content material typically helps generate excessive rankings for focused key phrase phrases and comparable phrases.

Make your content material scannable

Readers skip many phrases. Make it simple for them to uncover the important thing factors by together with:

  • Short paragraphs
  • Subheads
  • Bulleted lists
  • Bolded textual content
  • Words in colour
  • Links

Make it simple to uncover key factors with subheads, bulleted lists, bolded textual content, hyperlinks, says @mikeonlinecoach. Click To Tweet

You don’t want to write lengthy sentences to make your level. Short ones can work in your favor. It’s the identical with phrases. Here are some examples:

  • Indicate = present
  • Utilize = use
  • In order to = to
  • Facilitate = assist
  • Obtain = get
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Pay consideration to readability

Have the Read-O-Meter helpful while you write. It estimates how lengthy it can take somebody to learn your article.

Many reference instruments make your job somewhat simpler and assist enhance your work. Among the perfect is the Hemingway app, which offers rapid suggestions on content material construction, together with sentence formatting. With the web site model, substitute the default textual content with yours.

The Readability Test Tool scores your content material, together with the grade stage and the complexity of phrases.

Other readability instruments embody the Readability Calculator and one from Microsoft.

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Brainstorm concepts

HubSpot’s Blog Topic Generator works properly to get your inventive juices flowing. Fill within the fields with three nouns.

Input Three nouns in @HubSpot’s Blog Topic Generator to get inventive juices flowing, says @mikeonlinecoach. Click To Tweet

Portent has an analogous software to generate content material concepts.

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Take further care with headline writing

CoSchedule’s Headline Analyzer seems at tone, grammar, construction, and extra.

Size up headlines with the Emotional Marketing Value Headline Analyzer.

BuzzSumo evaluated 10 million articles shared on LinkedIn. One perception revealed that headlines with “how to” had been among the many hottest.

Get extra ideas from CMI’s article How to Write Headlines That Get Your Brand What It Wants [Checklist].

Know while you’re chargeable for web optimization

Sometimes writers create content material with a number of functions. They have the burden of mixing web optimization into the content material. I body it as a burden as a result of it’s yet another variable to take care of. If you might have a knack for web optimization and objectives you may measure, it’s not a burden.

Unfortunately, you generally don’t know what real looking key phrases to pursue. Aim too low and you employ not often searched key phrases. Aspire for one thing too aggressive and the content material gained’t rank.

How are you evaluating key phrases? Learn how to discover your candy spot with key phrase choice (and how to seem on the primary web page of Google).

Identify potential key phrases that it’s best to contemplate by utilizing instruments like:

Moz and SEMrush will help with key phrase rankings. I additionally use SEOCentro for fast checks on Google rankings.

Understand honest use

As a author, you generally reference different content material. It’s not all the time ample to simply add citation marks and cite the supply.

Fair use will depend on a number of elements, together with the content material’s objective and its potential influence in the marketplace worth of the copyrighted work.

While a lawyer would have the perfect recommendation, I’ve my very own basic parameters. For instance, quoting 150 phrases from a 300-word article can be an excessive amount of. In that case, I’d restrict my use to 25 phrases. I’d be effective quoting 250 phrases from a 175-page e book. I cite poems and music lyrics as little as doable as a result of they’re typically brief. You ought to have authorized counsel out of your fair-use parameters.

HANDPICKED RELATED CONTENT: Avoid Legal Action: Take Proper Steps to Own the Content

Refine concepts with others in your workforce

Use instruments like these to get suggestions on concepts and to draft some content material:

Get writing proper

Good grammar is a necessity; you need to get every thing proper to fulfill readers (and bosses). Try out Proofread.GrammarBase and Grammarly.

Keep a helpful, rising record of widespread errors. I like the recommendation at Grammar Girl created by Mignon Fogarty, founding father of Quick and Dirty Tips.

I like its recommendation on “do’s and don’ts” and its inclusion of choices:

What Should You Do? Unless your editor needs in any other case, for those who write books, spell it dos and don’ts; and for those who write for newspapers, magazines, or the online, spell it do’s and don’ts. If you’re writing for your self, spell it any means you need.”

Use parallel building in writing. It organizes the textual content and permits your readers to perceive extra simply what you’re saying as a result of they don’t want to expend psychological power piecing collectively your ideas.

For instance, this mish-mash record is just not parallel as a result of the sentence buildings fluctuate.

  • It could possibly be time to look over your small business software program contract.
  • Consider the perfect merchandise.
  • If you need the product to profit your organization, embody others’ viewpoint.

In this instance, the record is parallel as a result of each sentence begins the identical means – with a verb.

  • Review your small business software program contract.
  • Shop for the perfect merchandise primarily based on options, prices, and help choices.
  • Ask key members of your workforce for his or her views, together with productiveness obstacles.

Avoid cut up infinitives. However, go for conversational over grammatically right buildings. If a sentence reads awkwardly, it’s OK to cut up the infinitive.

Vary sentence lengths. Don’t pressure readers to suppose an excessive amount of.

Be reader pleasant. You’re not writing a doctoral thesis. Don’t use a $10 phrase when a $1 phrase will do.

Don’t use a $10 phrase when a $1 phrase will do, says @mikeonlinecoach. #writingtips Click To Tweet

Flee the jargon. Turn to Unsuck It to charge your content material and discover options.

Be aware of antecedents: When you’re utilizing pronouns, ensure it’s clear what the pronoun refers to.

Read aloud. If your content material doesn’t circulate verbally, it could not work properly for the reader. Pay consideration to while you take too many pauses or pause in locations the place no comma exists. Adjust your textual content – add a comma or break the sentence into two.

Don’t overuse phrases. Redundancy bores readers. To determine whether or not you’re committing this sin, paste your textual content into the Word It Out software. The phrase cloud reveals these used most incessantly:

Similarly, WordCounter detects whether or not you’re utilizing the identical phrases too typically.
Use Thesaurus.com to discover options.

Use lively as a substitute of passive voice. With lively voice, your topic does the motion. With passive voice, the motion occurs to somebody or one thing.

Active: The firm’s gross sales workforce rolled out a brand new product.
Passive: The new product was rolled out by the gross sales workforce.

Watch out for typos and misspellings. If you may’t do the simple issues proper, it hurts your credibility. Typos and misspellings could trigger your readers to transfer on.

Respect your organization’s type requirements. For instance, is it site or web site? What’s in your type information?

Share your favourite writing methods

What content material creation and copywriting productiveness instruments do you like? What do you do every day to make your writing duties just a bit simpler? Please share within the feedback.

Please be aware: All instruments included in our weblog posts are prompt by authors, not the CMI editorial workforce. No one put up can present all related instruments within the area. Feel free to embody further instruments within the feedback (out of your firm or ones that you’ve used).

Discover a whole lot extra instruments, ideas, and classes to increase your content material writing at Content Marketing World 2019. Use low cost code BLOG100 to save $100 on registration. Register at the moment.

Cover picture by Joseph Kalinowski/Content Marketing Institute

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