Practical advice from Wix to help agencies increase productivity

30-second abstract:

  • ClickZ hosted a Webinar in collaboration with Wix to talk about some efficient approaches to fixing a giant company ache level—rising productivity.
  • With effectivity, you are attempting to do the identical with much less. With productivity, you’re making an attempt to do extra with the identical.
  • The three productivity zones for agencies are workflow, useful resource administration, and shopper relationships.
  • Wix outlines seven steps to optimizing productivity from figuring out ache factors to simplifying shopper communication.

ClickZ lately hosted a Webinar in collaboration with Wix, How to Turn Your Agency’s Productivity right into a Growth Engine. The webinar opinions some efficient approaches to fixing a giant company ache level—rising productivity. Speakers included Chris Ryan, Head of Agency Relations at Wix and Carlos Valladares, Co-Founder of CIS Agency and a Wix associate.

Ryan has over ten years of expertise main account administration groups, nurturing shoppers, and creating efficient relationships at Wix. He additionally developed and carried out quite a few coaching and gross sales packages with Wix company companions.

Valladares, co-founded the CIS Agency in 2013. CIS Agency works with small  companies on branding and web site improvement. They additionally supply a wide range of digital advertising and marketing providers.

CIS Agency has accomplished over one thousand tasks and serviced tons of of shoppers for the reason that firm was based. In the final two years, CIS has scaled from Three-Four staff and 50 shoppers to 18 staff and 100s of shoppers. Valladares can also be the founding father of app improvement firm Authoritek.

Setting your productivity targets

One of the important thing ache factors for agencies is an absence of productivity, second solely to lead era. As an company begins rising, productivity turns into much more essential.

Says Ryan, “We’ve seen issues with productivity with many of our agency partners. It’s important to remember that building a workflow or a process is always an evolutionary process. The recipe is never something that’s right on the first try.”

Poor productivity has a direct influence on an company’s backside line. Valladares introduced the next statistics which spotlight the extent of the problem.

  • An unproductive workflow contributes to as a lot as 20-30% of income loss.
  • 70% of agencies cite poor neighborhood as a key barrier to productivity.
  • Over half of agencies don’t have time to present teaching, perception or course.

productivitySource: Wix

“When you have an agency, every client comes with different needs and objectives,” explains Valladares. “Workflow can become a challenge because you’re going from A to Z with every product or service until delivery.”

Ryan and Valladares clarified the distinction between effectivity—the place you do the identical factor with much less, versus productivity—the place you do extra with the identical assets.

productivitySource: Wix

The three productivity zones

Agencies sometimes have three productivity zones. These embody workflow, useful resource administration and shopper relationships.


The company’s workflow begins when the lead is available in and exists all through the lifetime of the account. Says Valladares “We look at our workflow as an agency and determine what steps we need to take to get the project moving.”

Resource administration

This productivity zone is closely depending on what every company defines as assets. These embody staff and instruments. Says Valladares, “We consider our online platform to be a resource and we look at how we’re integrating this and other resources nto the workflow.”

Client relationships

The third part to productivity is the shopper relationship. This is especially essential when you end a challenge. If the shopper is pleased with how the challenge was executed, they’ll usually need to faucet their company for extra providers and tasks.

Here is a abstract of every step:

1. Identify ache factors in your present workflow: Examples embody bottlenecks, legal responsibility and insurance coverage updates, lacking web site parts, lacking shopper info and lack of instruments.

2. Standardize your work course of: One instance of how agencies can standardize their course of is by creating checklists to be sure that the steps in repetitive or recognized duties are addressed to keep away from bottlenecks and different delays.

Examples of checklists that may help enhance and streamline company workflow

Three. Integrate instruments along with your essential platform(s): Tools and platforms can embody CRMs, activity managers, design instruments, internet design platforms, accounting/invoicing instruments, communication apps, and workforce collaboration instruments.

Four. Think of your workforce as a price chain: Your workforce is a price chain for a wide range of actions from enterprise improvement, to administrative setup, to challenge/account administration, to manufacturing. Being ready to develop your workforce and their skillset may have a major influence on improved productivity and shopper satisfaction.

5. Treat your distant staff as locals: Optimizing distant employees entails many parts together with setting clear expectations, creating and speaking short-term targets and deadlines, connecting outdoors of formal emails and conferences, utilizing collaboration instruments akin to Slack and Hangouts, and extra.

6. Lead your shopper from begin to end: The preliminary workflow begins when the quote is authorised and will observe clear steps at common intervals after that. A kickoff workflow may look one thing like this:

“You want to make things easy for your client,” explains Valladares. “It’s important to make your pricing clear. Most clients understand that they’re going to pay for the work as long as it’s reasonable, but help them out. Make sure that when you’re finished, you’re still there to support them.”

7. Simplify your shopper communication: Provide simple methods for shoppers to talk what they need. This is especially essential within the realm of web site design. Wix has a built-in instrument that permits shoppers to present feedback immediately on the web site, as proven within the beneath instance.

Says Ryan, “If you’re looking for an all-in-one platform that can address each of the seven steps, I think we have something special with the Wix platform. Over the last decade, we’ve been pouring resources into creating a professional product specifically for agencies.”

You can register to view the whole Wix webinar right here: How to Turn Your Agency’s Productivity right into a Growth Engine. The one-hour webinar offers extra element about every of the above steps and features a ten minute Q&A session.

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