How to Scale Your Content Marketing: Tips from Our Journey to 100,000 Words a Month

In the autumn of 2018 our CEO had a easy but head-exploding request of the JotForm advertising and marketing and development groups: Produce 100,000 phrases of high-quality written content material in a single month.

All sorts of content material would rely towards the purpose, together with posts on our personal weblog, assist guides, template descriptions, and visitor posts and sponsored articles on different websites.

In case you don’t suppose that seems like a lot, 100,000 phrases is the size of a 400-page e-book. Produced in a single month. By a group of JotFormers who then numbered fewer than eight.

Why would on Earth would he need us to do all that?

My colleague and I making an attempt to calculate what number of weblog posts it might take to attain 100,000 phrases.

It’s essential to perceive intent right here. Our CEO, Aytekin, isn’t a loopy man. He didn’t ship us on a mission simply to preserve us busy.

You see, for a lot of months we’d dabbled with content material, and it was working. Aytekin’s contributed posts in Entrepreneur journal and on Medium have been large hits. Our redesigned weblog was selecting up a lot of traction with the content material we already had, and we have been beginning to perceive search engine marketing a lot higher.

Still. Why would any software program firm want to produce that a lot content material?

The reply is straightforward: infrastructure. If we may construct a content material engine that produces a excessive quantity of high quality content material, then we may study what works effectively and double down on creating nice content material. But so as to maintain success in content material, we would have liked to have the items in place.

He allotted a enough funds and gave us the liberty to rent the employees we would have liked to make it occur. We have been going to want it.

A full yr later, I’m very proud to say we’ve formally crossed over the 100,000-word rely in a single month [hold for applause].

However, it didn’t come with out some painful learnings and errors.

Here’s what I found out about scaling content material by this course of.

Develop a system early

Our outdated editorial calendar was a Google sheet. I began it again when JotForm was publishing one or two blogs per week and wanted a method to preserve it organized. It labored.

Back then, the one individuals who wanted to view the editorial calendar have been three individuals on the advertising and marketing employees and a couple of designers.

However, no spreadsheet on earth might be useful while you’re loading up 100,000 phrases. It’s too sophisticated. We found this immediately.

After a lot dialogue, we migrated our editorial workflow into Asana, which appeared just like the closest factor to what we would have liked. It has a good calendar view, the tagging performance helped preserve issues orderly, and the board view offers a nice overview of everybody’s tasks.

This is the place our advertising and marketing group lives.

Counterintuitively, we additionally use Trello, because it’s what our development group had already been utilizing to handle tasks. Once the advertising and marketing group finishes writing a publish, we ship a request to our development group designers to create banners for them utilizing a kind that integrates with their Trello board.

The system is intricate, but it surely works. We’d be misplaced if we hadn’t frolicked creating it.

Style guides are your folks

Speaking of issues to develop earlier than you’ll be able to actually develop your content material machine. Style guides are paramount to sustaining consistency, which turns into trickier and trickier the extra writers you enlist to assist you attain your content material targets.

We take into account our type information to be a form of dwelling, ever-changing doc. We add to it on a regular basis.

It’s additionally the very first thing that any professional author will need to see after they’re about to contribute one thing to your website, whether or not they’re submitting a visitor publish, doing paid freelance work, or they’re your individual in-house content material author.

Things to embrace in a fundamental type information: an summary of writing type and tone, grammar and mechanics, punctuation particulars, product wording clarifications, and formatting.

Cheap writing will value you, dearly

If you need low cost writing, you’ll find it. It’s all over the place — Upwork, Express Writers, WriterAccess. You title it, we tried it. And for lower than $60 a weblog publish, what self-respecting advertising and marketing supervisor wouldn’t at the very least strive it?

I’m right here to inform you it’s a mistake.

I used to be thrilled when the drafts began rolling in. But our editor had different ideas. It was taking an excessive amount of time to make them good — nay, readable.

That was an oversight on my finish, and it created a large bottleneck. We created such a backlog of low cost content material (as a result of it was low cost and I may buy LOTS of it at a time) that it halted our progress on publishing content material in a well timed method.

Instead, deal with your freelance and content material businesses as companions, and take the time to discover good ones. Talk to them on the cellphone, exhaustively evaluate their writing portfolio, and see in the event that they actually perceive what you’re making an attempt to accomplish. It’ll value more cash within the brief time period, however the returns are vital.

But good writing received’t masks topic ignorance

One factor to examine with any content material company or freelancer you’re employed with is their analysis course of. The good ones will lean on subject material consultants (SMEs) to really change into authorities on the topics they write about. It’s a tedious step, for each you and the author, but it surely’s an essential one.

The not-so-good ones? They’ll wing it and check out to discover what they will on-line. Sometimes they will get away with it, and typically somebody will learn your article and have this to say:

Screenshot of feedback for article saying it feels like it was written by a content creator, not a photographer.

That was harsh.

But that they had a level. While the article in query was well-written, it wasn’t written by somebody who knew a lot concerning the topic at hand, which on this case was pictures. Lesson realized. Make certain whoever you rent to write will take the time to know what they’re speaking about.

Build outreach into your course of

Let’s be actual right here. For 99.9 % of you, content material advertising and marketing is search engine marketing advertising and marketing. That’s principally the case with us as effectively. We do publish thought management and product-education posts with little search engine marketing worth, however a lot of what we write is printed with the hope that it pleases The Google. Praise be.

But simply publishing your content material is rarely sufficient. You want hyperlinks, a lot of them.

Before I’m going any additional, perceive that there’s a proper and a fallacious method to get hyperlinks again to your content material.

Three pointers for getting hyperlinks to your content material:

1. Create good content material.

2. Find a checklist of respected, high-ranking websites which are authorities on the topic you wrote about.

three. Ask them about linking or visitor posting on their website in a respectful method that additionally conveys worth to their group.

That’s it. Don’t waste your time on crappy websites or hyperlink scams. Don’t spam individuals’s inboxes with requests. Don’t be shady or cope with shady individuals.

Create good content material, discover high-quality websites to accomplice with, and provide them worth.

Successful content material is a numbers recreation

One profit to creating as a lot content material as we’ve is that we will actually see what’s labored and what hasn’t. And it’s not as simple to predict as you may suppose.

One of our most profitable posts, How to Start and Run a Summer Camp, wasn’t an particularly common one amongst JotFormers within the strategy planning stage, primarily as a result of the subject didn’t have a ton of month-to-month searches for the focused key phrases we have been chasing. But simply a few months after it went stay, it turned one in all our top-performing posts when it comes to month-to-month searches, and our greatest when it comes to changing readers to JotForm customers.

Point being, you don’t actually know what is going to be just right for you till you strive a bunch of choices.

You’ll want to rent the appropriate individuals in-house

In a good world JotForm staff would have the option to produce each little bit of content material we’d like. But that’s not sensible for a firm of our measurement. Still, there have been some roles we completely wanted to convey in-house to actually kick our content material into excessive gear.

A number of of our content material hires from the previous 12 months.

Here are some hires we made to construct our content material infrastructure:

Content author

This was the primary devoted content material rent we ever made. It marked our first actual plunge into the world of content material advertising and marketing. Having somebody in-house who can write means you could be versatile. When last-minute or deeply product-focused writing tasks come up, you want somebody in-house to ship.


Our full-time editor created JotForm’s type information from scratch, which she makes use of to edit each single piece of content material that we produce. She’s equal components editor and venture supervisor, since she successfully owns the circulation of the Asana board.

Copywriters (x2)

Our smaller writing tasks didn’t disappear simply because we needed to load up on long-form weblog posts. Quite the opposite. Our copywriters sort out template descriptions that assist rely towards our purpose, whereas additionally writing touchdown web page textual content, e mail advertising and marketing messages, video scripts, and social media posts.

Content strategist

One of essentially the most tough parts of making common content material is developing with concepts. I made an early assumption that writers would provide you with issues to write; I used to be method off base. Writers have a very specialised ability that truly has little overlap with figuring out and researching subjects based mostly on search engine marketing worth, relevance to our viewers, and what is going to generate clicks from social media. So we’ve a strategist.

Content operations specialist

When you purpose for tens of hundreds of phrases of printed content material over the course of a month, the very act of coordinating the publishing of a publish turns into a full-time job. At JotForm, most of our posts additionally want a customized graphic designed by our design group. Our content material operations specialist coordinates design belongings and makes certain the whole lot seems to be good in WordPress earlier than scheduling posts.

search engine marketing supervisor

Our search engine marketing supervisor had already been doing work on JotForm’s different pages, however he redirected a lot of his consideration to our content material targets as soon as we started scaling. He works with our content material strategist on the technique and displays and reviews on the efficiency of the articles we publish.

The payoff

JotForm’s weblog wasn’t beginning from scratch when Aytekin posed the 100,000-word problem. It was already receiving about 120,000 natural website guests a month from the posts we’d steadily written through the years.

A yr later we obtain about 230,000 month-to-month natural searches, and that’s no accident.

The previous yr additionally marked our foray into the world of pillar pages.

For the uninitiated, pillar pages are (very) long-form, authoritative items that cowl all facets of a particular subject within the hopes that search engines like google and yahoo will regard them as a useful resource.

These are extremely time-consuming to write, however they drive buckets full of holiday makers to your web page.

We’re getting greater than 30,000 guests a month — all from pillar pages we’ve printed throughout the final yr.

To date, our give attention to content material advertising and marketing has improved our natural search to the tune of about 150,000 extra website guests per 30 days, give or take.


Content isn’t simple. That was the most important revelation for me, despite the fact that it shouldn’t have been. It takes a giant group of individuals with very specialised abilities to see measurable success. Doing it at giant scale requires a prodigious dedication in each time and money, even if you happen to aren’t tasked with writing 100,000 phrases a month.

But that doesn’t imply you’ll be able to’t discover a method to make it be just right for you, on no matter scale that makes essentially the most sense.

There actually aren’t any secrets and techniques to rising your content material engine. No magic recipe. It’s simply a matter of placing the sources you’ve got into making it occur.

Best of all, this publish simply gave us about 2,000 phrases towards this month’s phrase rely purpose.

Source hyperlink Internet Marketing