Our Guide to Effective Project Management for B2B Marketers

Man standing in front of blackboard with a grid of choices image.

What does the phrase “work” imply to you?

A dictionary would inform you that work is, “activity involving mental or physical effort done in order to achieve a purpose or result,” or possibly, “a task or tasks to be undertaken; something a person or thing has to do.”

But how do we all know which duties to deal with first? Or what particularly wants to occur so as to obtain our goal?

That’s the place mission administration is available in.

And for B2B advertising and marketing companies or groups, there are lots of nuances when it comes to mission administration. Launching a number of campaigns without delay. Racing to meet tight deadlines. Ensuring vital milestones are met and in the best order. These aren’t your typical initiatives. And the everyday strategy to mission administration simply gained’t lower it.

What are our secrets and techniques to mission administration for B2B entrepreneurs? I share our high mission administration suggestions that enhance advertising and marketing productiveness with you under.

Tip #1: Adopt Big-Picture Thinking

Project administration can both be granular or broad. Small image, or large image.

With a granular strategy, you’re on the entrance strains of labor every day. You’re speaking with the crew a number of instances a day to guarantee due dates are being met, roadblocks are cleared, and knowledge is shared. However, this strategy eats up lots of time. Especially if you’re juggling a number of initiatives without delay — a typical prevalence for B2B advertising and marketing groups.

Looking on the large image is a way more environment friendly strategy. Instead of digging into the small print and micro-managing each process or piece of labor, this strategy takes a step again and as a substitute takes a have a look at your initiatives as an entire. You’re reviewing initiatives for widespread ache factors like overlapping timelines, double-booked assets, and consumer approvals to see the place you’ll be able to proactively take away obstacles and schedule work.

With a big-picture strategy to mission administration, you’ll spend much less time reacting to crew wants and extra time proactively mitigating bumps within the highway. It’s extra planning and fewer managing.

“With a big-picture approach to project management, you’ll spend less time reacting to team needs and more time proactively mitigating bumps in the road. It’s more planning and less managing.” @annieleuman Click To Tweet

Tip #2: Implement the Right Tools

As a mission supervisor myself, it appears as if the phrases “project management” and “software” are nearly at all times talked about in the identical breath. They’re conjoined on the hip. And there’s a very good purpose for that.

Project administration software program has immeasurably helped organizations enhance the best way they work. Take Google Drive or Dropbox for occasion. Every doc your advertising and marketing crew wants may be uploaded, shared, edited, and collaborated upon in a single, easy-to-access place. That is an unbelievable profit to B2B advertising and marketing groups the place you’ll be able to work on something from a calendar to a spreadsheet to an interactive asset at any given time.

Some of our favourite work-accelerating instruments are:

  • Google Drive: file sharing and collaboration.
  • Dropbox: design file sharing and proofing.
  • Slack*: fast communication that’s organized by mission, topic, or crew.
  • Mavenlink: structuring initiatives, assigning duties, and monitoring effectivity.
  • Zoom: internet hosting crew and consumer conferences.
  • LastPass: sharing entry to vital instruments.

But earlier than you go and set up all of them, there’s an vital consideration you want to make: course of. Every software wants its personal set of processes to go along with it telling your crew when to use it, why you want it, and the way to finest make the most of the software. With processes in place, there is no such thing as a confusion amongst your crew as to the place essential info lives. And talking of processes…

“Every tool needs its own set of processes to go with it telling your team when to use it, why you need it, and how to best utilize the tool.” @annieleuman Click To Tweet

Tip #three: Prioritize Process

Process is a love/hate relationship for many B2B advertising and marketing groups. Too a lot course of, and creativity is stifled. Not sufficient course of, and progress is halted.

Process is a stability.

Take a have a look at your individual documented processes and ask your self:

  • Which processes are mandatory to full the work?
  • Are there any processes which might be not adopted?
  • How many processes do you’ve got for the identical process?

Based in your solutions, you need to consolidate your processes the place ready, kill and reimagine the processes which might be already useless, and promote the processes which might be important to survival. Good mission managers will create processes with ease, however solely the good ones are ready to take away and enhance the processes which might be extra of a hindrance than a assist.

“Good project managers will create processes with ease, but only the great ones are able to remove and improve the processes that are more of a hindrance than a help.” @annieleuman Click To Tweet

Tip #four: Be Flexible

We stay in a world of fixed change. Recent occasions have highlighted this much more so. It’s the character of life, and it’s actually the character of promoting.

Adapting to change requires flexibility. Project administration for B2B advertising and marketing wants to give you the chance to deal with an accelerated — or decelerated — timeline, a drop in assets, or a sudden, surprising ask from a consumer. While mission managers will do their finest to try to predict the longer term with grade-A planning — it’s inconceivable to accomplish that with 100% accuracy.

How can we deal with the fixed change in B2B advertising and marketing? We prioritize one week at a time. By prioritizing one week — and even sooner or later — at a time we’re ready to be way more agile and match within the pressing requests as they arrive in. If we prioritized additional out, we might lose the flexibility to change course shortly. We even have a big, different pool of assets to guarantee nothing is siloed or breaks if somebody wants to take surprising break day or is over capability.

Let’s Get Down to Business

To focus your B2B advertising and marketing crew on the work that issues, mission administration wants to be a precedence. But in our expertise, the best mission administration follows the above pointers. It’s versatile, rooted in course of, sees the massive image, and is assisted by the best instruments. That’s not to say that your B2B advertising and marketing crew gained’t want to be managed just a little bit in a different way, however the above suggestions ought to get you began on the best path.

Want to additional optimize how your crew works? View these suggestions for managing content material advertising and marketing groups.

* Disclosure: Slack is a TopRank Marketing consumer.

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